B-Admin-TimeSettling Up for the Court with Friends: 3 Ways
Adam · 
Settling up for the court is one of those chores nobody even notices at 5 people, but at 20 people it can take the organizer more time than organizing the game itself. Below are three approaches actually used in practice, and the point at which each one stops being enough.
1. Cash on the spot, everyone for themselves
The simplest approach — it works as long as the group is small and stable. The problem shows up when someone doesn't happen to have cash, when guests join paying a different amount than regular members, or when the court booking has to be paid in advance, before anyone actually shows up.
2. Group transfers to one account
One person pays for the court upfront, the rest transfer their share later. This solves the prepayment problem, but introduces a new one: you have to remember who’s already transferred, and who’s been saying "I’ll send it today" for two weeks. Without one place tracking payment status, that memory lives only in the organizer’s head.
3. A payment status for every session
The third approach — and the only one that scales past a dozen or so people — is exactly how the cashier role works in B-Admin-Time: a visible payment status per player and per session — unpaid, declared, confirmed. The cashier (a role that can be given to a trusted person, not necessarily the admin themselves) confirms payments individually or in bulk, and Multisport cards and guests get their own, separate status so they don’t get mixed up with regular members’ settlements.
When it's worth moving on from a spreadsheet
The warning sign is the moment the organizer starts "covering the difference out of their own pocket" or spends more time tracking payments than on the game itself. This usually happens somewhere between 15 and 20 regular players — below that number, a spreadsheet is usually still enough.
“The Cashier feature is a big help – it makes it easy to settle the cost of the court and to report and confirm payments. The system is well configurable and can automatically block people who haven’t paid for a game, so the organiser doesn’t have to chase settlements by hand.” — Renata, admin of a group of about 40 players that has been using B-Admin-Time for over 2 months
See what this looks like in practice: settlements and the cashier role in B-Admin-Time, or the full comparison with a spreadsheet and messenger app. Create a group and try it on your next session — 14 days of full Pro free, no card required.
Frequently asked questions
Who should collect the money for the court in a group?
One consistent person (or 2-3 rotating) — distributed responsibility ("everyone pays for themselves on the spot") only works for very small, stable groups.
How do you settle up with someone using a Multisport card if everyone else pays cash?
It’s worth treating this as a separate status on the player, not tracking it "from memory" — otherwise it’s easy to mix up who’s already settled their entry with a card and who still owes money.
What if the group is small and settlements "kind of work"?
If 5-6 people pay cash on the spot and nobody's making mistakes — there's no reason to change anything. The problem shows up at larger scale, not a small one.
